If you have ever worked at a business that has a business-capacity printer, you know that the frustrations shown on the cult movie Office Space are not just comedy gold, they are frustrations that workers everywhere can identify with. It can often seem like the office printer is always breaking down or not working properly. One of the easiest ways to prevent printer problems is actually really simple; you just need to keep your printer clean. Here are a few ways you can keep your printer clean and working properly.
Set Up Your Printer In A Dust Free Environment
The first thing you need to do to protect your printer is set it up in a dust free environment. Do not set up your printer right next to any entrances where there is a lot of foot traffic and thus a lot of loose dirt and debris flying around.
If possible, set your printer up in its own room or closet where it will not encounter that much foot traffic or be exposed to that much dust.
Keep The Moisture Level Consistent
Next, make sure that you protect your printer from moisture. High levels of moisture can damage your printer just as easily as too much dust. If your HVAC system does not monitor the humidity level in your office, install a de-humidifier to control the level of humidity instead.
Wipe Away Dust Every Day
On a daily basis, you should use either a lint-free cloth, such as a microfiber cloth, or an alcohol cloth, to wipe down your machine. Wipe away dust from the surface of your machine every day. Pay special attention to feeding trays; dust can easily be transported inside of your printer through these channels.
You should also dust the rest of the room the printer is in as well. This will prevent the dust from spreading and getting into your printer.
Vacuum Away Dust Inside Of The Printer
On a weekly basis, you can use your vacuum cleaner to clean the inside of your printer. However, you may want to have a printer repair technician show you how to properly clean your printer with a vacuum cleaner. That way, you will not damage your printer while trying to prevent problems.
You can avoid feeling like the characters on Office Space by taking the time to keep your printer clean. Many common printer issues, such as ink smudges and paper jambs are actually caused by dust and debris getting into your printer. Your printer is a finely tuned machine that works best when it is kept clean.
For professional office equipment, contact a company such as Des Plaines Office Equipment Company.